Top Meeting Minutes Software and Their Key Features

Cherie Gozon
Cherie Gozon
June 17, 2024
Top Meeting Minutes Software and Their Key Features

Clear documentation is non-negotiable in capital project management, but spending hours transcribing meeting minutes isn't just tedious—it's a drain on your most valuable resources: time and money. Miscommunication, errors, and costly delays can stem from inefficient notetaking. Imagine a tool that could not only reclaim those lost hours but also boost accuracy and foster collaboration across your team.  

The right meeting minutes software can be a game-changer. Let's dive into the top solutions designed to revolutionize how you capture information, streamline meetings, and propel your projects toward success.  

Importance of Digital Meeting Minutes Tools

Meeting minutes software plays a pivotal role in business operations by ensuring that discussions and decisions are accurately documented and easy to access. This shift to digital tools saves time and boosts meetings' productivity by providing features like automated summaries, action item tracking, and integration with other productivity platforms. Selecting the right software is crucial as it significantly impacts meeting outcomes and organizational communication.

Top Meeting Minutes Solutions

Meeting Minutes Tools: Microsoft CoPilot Logo

1. Microsoft Co-Pilot

  • Rating: 4.3/5 (G2)
  • Cost: Subscription-based, starting at $20 per user/month
  • Launch Date: January 2023
  • Best for: Large enterprises needing deep integration with Microsoft Office Suite

Microsoft Co-Pilot is designed to integrate seamlessly with Microsoft's suite of productivity tools, offering advanced features like AI-driven summaries and action item extraction. This makes it ideal for large enterprises where extensive collaboration occurs across various departments. Its integration capabilities are a major selling point, allowing for a fluid workflow between Microsoft Office applications.

Meeting Minutes Tools: tl;dv logo

2. tl;dv

  • Rating: 4.7/5 (G2)
  • Cost: Free version available; premium plans start at $10 per user/month
  • Launch Date: August 2021
  • Best for: Teams looking for easy-to-use video conference recording and transcription

tl;dv stands out for its ability to record and transcribe meetings in real-time, offering searchable transcripts and key highlight tagging for later review. Unique among its competitors, tl;dv provides a robust tagging system that allows users to mark important moments during a meeting for easy access later, making it perfect for teams that conduct numerous remote meetings.

Meeting Minutes Tools: Supernormal logo

3. Supernormal

  • Rating: 4.4/5 (G2)
  • Cost: Free basic plan; premium plans start at $15 per user/month
  • Launch Date: March 2022
  • Best for: Small to medium-sized teams looking for AI-enhanced notetaking

Supernormal offers AI-powered meeting assistance, making it highly effective for teams needing quick setup and automatic meeting notes. Unique features include real-time task assignments within meeting notes and integration with common project management tools.

Meeting Minutes Tools: Fireflies.ai logo

4. Fireflies.ai

  • Rating: 4.2/5 (Capterra)
  • Cost: Starts at $19 per user/month
  • Launch Date: July 2019
  • Best for: Remote teams and distributed workforces requiring detailed transcriptions

Fireflies.ai excels in its ability to transcribe and categorize discussions automatically. Its ability to sync with most video conferencing platforms makes it a popular choice for virtual team meetings.

Meeting Minutes Tools: Otter.ai logo

5. Otter.ai

  • Rating: 4.3/5 (G2)
  • Cost: Free plan available; Pro versions start at $8.33 per user/month
  • Launch Date: February 2018
  • Best for: Educational institutions and businesses that prioritize real-time transcription

Otter.ai is celebrated for its superior transcription accuracy and ease of use, offering features such as shared notes, real-time streaming transcripts, and integrations with various communication platforms.

Meeting Minutes Tools: Sembly logo

6. Sembly

  • Rating: 4.6/5 (G2)
  • Cost: Starting at $10 per user/month
  • Launch Date: June 2021
  • Best for: Corporations and large teams looking for analytics-driven insights

Sembly stands out with its AI-driven meeting analytics, providing insights into participation rates, mood analysis, and recurring themes, making it ideal for improving meeting engagement and efficiency.

Meeting Minutes Tools: Avoma logo

7. Avoma

  • Rating: 4.6/5 (G2)
  • Cost: Starts at $20 per user/month
  • Launch Date: April 2020
  • Best for: Managers and team leads who need comprehensive meeting prep to follow-up features

Avoma provides a complete meeting lifecycle management solution, from agenda setting to actionable insights post-meeting, which helps maintain continuity in team communications.

Meeting Minutes Tools: Fellow logo

8. Fellow

  • Rating: 4.7/5 (G2)
  • Cost: Free version available; Pro plan starts at $5 per user/month
  • Launch Date: May 2019
  • Best for: Teams that engage in collaborative minute-taking and action item tracking

Fellow promotes collaboration with features that allow multiple users to contribute to meeting agendas and minutes in real-time, enhancing teamwork and ensuring comprehensive record-keeping.

Meeting Minutes Tools: MeetingNotes

9. MeetingNotes

  • Rating: 4.5/5 (G2)
  • Cost: Starts at $6 per user/month
  • Launch Date: August 2017
  • Best for: Tech-savvy teams using multiple productivity apps

MeetingNotes (formerly Hugo) is notable for its ability to integrate deeply with over 20 different work apps, facilitating seamless synchronization and organization of meeting-related documents and actions.

Meeting Minutes Tools: Grain

10. Grain

  • Rating: 4.6/5 (G2)
  • Cost: Free basic plan; premium plans start at $12 per user/month
  • Launch Date: November 2020
  • Best for: Content creators and marketing teams who share meeting highlights externally

Grain offers unique video capture features that allow users to record, highlight, and share key video segments from meetings, ideal for teams that rely heavily on visual communication.

Conclusion

Transform how your team communicates and documents key decisions by choosing the perfect meeting minutes software for your unique needs. With a wide array of features available in today's top tools, you can unlock a new level of efficiency, accountability, and collaboration within your organization. The ideal solution is out there, ready to revolutionize your meeting productivity and communication, empowering your team to focus on what truly matters—driving your projects to success.

Undecided on which one to get just yet? You can use Mastt's Meeting Minutes Template to easily take notes during your meeting without having to worry what to write and how to format it.

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