Top Progress Claim Software in 2025

Best Progress Claim Software in 2025

Get paid faster and keep projects moving with progress claim software built for construction. These tools take the stress out of claim submission and approval, giving contractors and subcontractors a clear path to on-time payments. Here are the top choices in 2025.

What is Progress Claim Software?

Progress claim software is a digital solution that helps construction professionals efficiently manage and process progress claims. It automates critical tasks such as preparing invoices, tracking claim statuses, and generating detailed documentation for every project.

By using the software, contractors can ensure progress claims are accurate, timely, and fully aligned with construction contracts and payment schedules. This reduces errors, speeds up approvals, and keeps cash flow steady across the project lifecycle.

How Does Construction Progress Claim Software Work?

Construction progress claim software works by automating the full claim cycle in one platform. It connects contracts, variations, and project progress so every claim is accurate and compliant. Instead of chasing spreadsheets and emails, claims are centralised and updated in real time.

The system works through several connected functions that manage claims, including:

• Project data entry: Contracts, variations, and completed work are entered into the system. Claims always draw on verified and up-to-date project data.
• Automated claim preparation: The software calculates claim amounts against payment schedules. It generates invoices with the required supporting documents.
• Validation and compliance rules: Built-in checks confirm that claims match contract terms, approved variations, and agreed schedules.
• Digital submission and approvals: Claims are submitted online and routed through structured approval workflows for contractors, consultants, and project owners.
• Tracking and audit trail: Each claim is logged with dates, actions, and user details. This creates a secure record that reduces disputes and supports compliance reviews.
• Integration with accounts and cost control: Approved claims sync with accounting platforms and project cost systems. Payments always stay aligned with budgets and cash flow.
• Real-time reporting and dashboards: Dashboards show claim status, outstanding amounts, and payment progress. Stakeholders gain instant visibility into financial performance.

This setup gives contractors faster payments and project owners clearer financial control. Errors are caught early through validation checks, while integrations keep budgets and payments in sync. With claims managed digitally, teams save time and maintain stronger oversight of construction costs.

Core Benefits of Using Progress Claim Software in Construction

Managing progress claims with software transforms a complex, paperwork-heavy process into a streamlined digital workflow. Here are the advantages that make progress claim software essential in construction projects:

• Faster payments: Automating claim submission and approvals keeps cash flow steady and reduces delays for contractors and subcontractors.
• Error reduction: Built-in checks align claims with contracts, variations, and payment schedules, preventing costly mistakes.
• Improved transparency: Every claim is recorded, creating clear documentation for all project stakeholders.
• Dispute prevention: Consistent records and compliant claims reduce disagreements between project owners, contractors, and consultants.
• Financial accuracy: Integration with accounts and cost systems keeps budgets, payments, and forecasts aligned in real time.
• Time savings: Automated workflows replace paperwork and emails, allowing project teams to focus on delivery instead of administration.

In construction, payment disputes are common, so the reliability of progress claim software is more than a convenience. It serves as a safeguard that protects both contractors and owners from unnecessary project delays.

Key Features to Look for in Progress Claim Construction Software

When evaluating progress claim construction software, focus on features that make payments smoother and projects easier to manage. The best tools include:

• Automated calculations: Simplify claim preparation by accurately calculating payment amounts based on completed work and schedules.
• Pre-built templates: Standardise claim submissions with customisable templates that reduce admin time and ensure consistency.
• Integration capabilities: Connect with accounting, project management, and contract management systems to keep financial data aligned.
• Real-time tracking: Monitor the status of claims at every stage, from submission to approval and final payment.
• Custom reporting: Generate detailed reports tailored to the needs of project owners, contractors, and consultants.
• Mobile accessibility: Manage claims from any location or device to avoid bottlenecks in the approval process.
• Dashboards and visuals: Access at-a-glance insights into pending, approved, and rejected claims for better oversight.

Some platforms like Mastt include AI-powered payment review tools that automatically check claims for accuracy and compliance. In Australia, this extends to aligning submissions with Security of Payment requirements, helping teams avoid costly rejections.

How to Choose the Right Progress Claim Software for Your Projects

The best progress claim software should fit the way you actually manage payments. It needs to streamline claim submission, enforce contract compliance, and keep cash flow predictable across all projects.

Follow these steps to make the right choice:

Step 1: Identify Your Claim Process

Start by listing what your claims involve. If you handle subcontractor claims, you’ll need variation management, retention tracking, and clear payment schedules. Contractors working directly with owners should prioritise approval workflows and compliance checks.

Step 2: Match Features to Project Scale

For small builders, templates and automated calculations may be enough. For large civil or infrastructure projects, you’ll need dashboards for multiple contracts, advanced reporting, and integration with enterprise accounts.

Step 3: Test Ease of Use

Run a sample claim during a trial. If your team can’t create, submit, and approve it in minutes, the software is too complex. Look for clear dashboards and workflows that reflect real project steps.

Step 4: Verify Integrations

Check whether the platform connects with your accounting software, cost tracking tools, and contract management systems. This ensures every approved claim automatically updates accounts payable and budgets.

Step 5: Involve the Right People

Don’t just test in the office. Include finance staff, project managers, and subcontractors. If all parties can complete their tasks without training, the software is practical for daily use.

Step 6: Assess Pricing Against Value

A free plan may work for a single project or a small subcontractor. Larger contractors should choose paid options with compliance validation, reporting, and AI features such as automated payment review to reduce admin time and disputes.

The right software can reduce administrative hours spent on progress claim preparation. Over multiple projects, this efficiency translates into measurable cost savings for contractors and project owners.

Progress Claim Software That Keeps Cash Flow Steady

As construction projects grow more complex, digital tools are no longer optional. Progress claim software provides accuracy, transparency, and real-time oversight that manual processes can’t match. With AI features emerging, the future of claim management is faster, smarter, and more reliable.