What is a Submittal in Construction?
A submittal is an essential component of the construction process, involving the presentation of documents, samples, or data by the contractor to the project stakeholders for approval. This process helps verify that the proposed materials, equipment, and construction methods meet the project's design specifications and requirements. Submittals typically include shop drawings, material data, product samples, and other documentation necessary for the project.
Submittals in Construction Meaning
Submittals in construction serve as a critical checkpoint in the project workflow, ensuring that all project components conform to the specified standards and design criteria. They facilitate communication and coordination among the contractor, project owner, architect, and engineer, helping to prevent errors and misunderstandings.
The submittal process involves several steps, including preparation, submission, review, and approval, each requiring careful attention to detail to maintain project quality and compliance.
Review this submittal example to see required details for tracking project document flow.Best Practices for Managing Submittals
- Detailed Documentation: Ensure that all submittals are thoroughly documented, including clear descriptions, specifications, and any relevant standards or codes.
- Timely Submission: Submit submittals early in the project timeline to allow sufficient time for review and approval, avoiding delays in the construction schedule.
- Clear Communication: Maintain open and transparent communication with all stakeholders to ensure that submittals are understood and reviewed promptly.
- Consistent Format: Use a consistent format for all submittals to streamline the review process and minimize confusion.
- Track and Monitor: Implement a system to track and monitor the status of each submittal, ensuring timely follow-up and resolution of any issues.
- Quality Assurance: Review all submittals for accuracy and completeness before submission to prevent rejections and ensure compliance with project requirements.
Submittals vs. RFIs
- Submittals: Documents, samples, or items submitted by the contractor for approval to verify that proposed materials and methods meet project specifications. Submittals focus on ensuring compliance with design intent and quality standards.
- RFIs (Requests for Information): Formal requests from the contractor to the project owner or design team seeking clarification on project details or specifications. RFIs aim to resolve uncertainties and provide additional information necessary for project execution.
When to Use Submittals
- Material Approval: Before ordering or installing materials to ensure they meet the specified quality and design requirements.
- Equipment Verification: To confirm that proposed equipment complies with project specifications and functional requirements.
- Shop Drawings: For approval of detailed drawings that illustrate the fabrication and installation of project components.
- Sample Approval: To provide physical samples of materials or products for review and approval before bulk procurement.
- Quality Control: Throughout the construction process to maintain quality standards and ensure compliance with design intent.
By effectively managing submittals, construction teams can ensure that all project components align with the design specifications, maintain quality standards, and avoid costly errors and delays.
