Use automated AI invoice scanning to capture, read, and process invoice data with fast, accurate OCR for streamlined financial workflows.
Invoice capture software helps you turn invoice PDFs into payment records. Mastt uses automated AI invoice scanning and OCR to pull key fields fast. You review the extracted values, fix anything needed, then save. This keeps invoice processing accurate and ready for cost reporting.
Invoice capture software supports AP automation by removing manual invoice entry. It speeds up invoice review and reduces errors that delay approvals. Teams adopt it when invoice volume grows across vendors, contracts, and payment claims.
Here are the problems invoice capture software removes:
Clean invoice data improves cost control and forecasting. It also keeps project controls and finance aligned through a single AP automation workflow. That steadies payment processing during busy periods.
Mastt runs invoice capture inside the Cost module in Payments. You upload a PDF invoice, and AI starts processing right away. Then you review the extracted fields before saving.
Go to your project, then open Cost and Payments. Click Add Payment, then select Auto-fill from PDF. Drop in the invoice PDF, or choose the file.
Mastt highlights AI-extracted fields for quick checking. Review the invoice amount, invoice date, and contract reference first. Edit any field directly before you save.
Choose a payment status that matches your workflow. Save the payment record to lock it into reporting and approvals. Your team can track progress without chasing updates.
For step-by-step guidance, use the help articles How to Use AI Compliance for Contracts and Payments and How to Use AI Pre-fill for Contracts and Payments.
Invoice capture software forms the foundation of AP automation for construction projects. It captures invoice data quickly while keeping review control simple. Mastt combines OCR, AI pre-fill, and editable fields inside the payment workflow. This keeps invoice processing accurate without slowing your team.
Here are the capabilities teams use most:
These features support consistent AP automation workflows. They help contract admins and project controls teams maintain audit-ready payment records. You keep a clear trail from invoice to approval and reporting.
Invoice capture software must produce outputs your stakeholders actually use. Mastt creates structured payment records that support reporting, audits, and approvals. You can pull these records into project cost management workflows without rebuilding data.
Outputs usually include payment records with dates, values, and references. They also support export workflows for reporting packs. This helps when stakeholders need fast visibility on spending.
Manual invoice processing slows payment workflows and increases errors. It also makes it harder to track invoice status, supporting documents, and approvals. Invoice automation keeps invoice data structured, searchable, and ready for reporting.
This table shows what changes in day-to-day invoice processing:
Manual workflows can work at low volume. They struggle when invoices pile up and reporting deadlines hit. Invoice capture software helps teams keep payment processing controlled and audit-ready.
Mastt keeps invoice capture inside the Payments workflow, where teams already work. That reduces tool switching and improves data consistency. It also keeps contract references closer to the payment record.
If you need contract-based checks, Mastt supports AI Compliance and AI Review for payments. AI Compliance extracts payment obligations from contract PDFs. AI Review then checks invoices or pay apps against those requirements.
Invoice capture works best with clear PDF invoices and consistent layouts. Good scan quality improves OCR accuracy and reduces manual corrections. Password protection can block extraction.
Use these setup practices to get reliable results.
For AI Compliance setup, keep contract PDFs focused. Remove unrelated pages for faster processing. Mastt supports contract PDFs up to 100 pages.
Update actuals through ERP system integration that syncs live cost data into project budgets for accurate financial control.
Learn moreVerify invoices with AI payment verification software that checks data accuracy, flags errors, and confirms compliance before approval across your financial workflow.
Learn moreUse automated AI invoice scanning to capture, read, and process invoice data with fast, accurate OCR for streamlined financial workflows.
Learn moreManage construction invoices with software that handles billing, approvals, processing, and payment tracking in one streamlined system.
Learn moreCreate and manage progress claims with clear tracking of contract sums, certified amounts, and payment status for construction projects.
Learn moreGenerate clear project cost reports with real-time budget, forecast, and financial performance data for construction teams.
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