Keep contracts visible, organized, and audit-ready

Teams lose time when contracts live in inboxes and shared drives. Important attachments get separated from the agreement. Then contract review turns into a scavenger hunt.

A good contract repository system fixes that. It gives contract managers one view of every agreement and its status. It also makes compliance tracking easier when payments start flowing.

Here are the common problems a contracts repository removes:

• Missing files: contracts spread across folders
• Version confusion: too many “final” PDFs
• Slow retrieval: key terms hard to locate
• Unclear ownership: roles not documented
• Weak audit trail: approvals hard to prove
• Payment friction: contract references get missed

How Mastt organizes your contract repository

Mastt manages contracts in the Cost module as committed costs. Each contract sits in the Contracts register as a structured record. You store the contract PDF, then capture key details for payments and changes.

You can create contracts using AI Upload or manual entry. AI Upload extracts fields from a contract PDF. Manual entry works when you do not have a PDF. You can review and edit fields before saving.

1. Upload a contract PDF and pre-fill detail

AI Upload extracts the contract standard, roles, key dates, payment terms, and line items. Review the extracted fields for accuracy. Edit any field before you click Add.

2. Build structure that matches your contract setup

Select a contract standard to display the correct roles. Use sections and separable portions to group line items. This keeps scopes and budgets organized inside the contract record.

Features that matter in a contract repository tool

Contract repository tools must do more than store PDFs. Teams need contract visibility, clean contract data, and a dependable approval workflow trail. Mastt focuses on the details that affect payments, changes, and reporting.

These are the capabilities teams use most in contract repository management:

• Central contract register: one place for every agreement
• AI Upload and AI pre-fill: extract data from PDFs
• Contract standards and roles: consistent setup per contract type
• Key dates tracking: date approved and completion date
• Payment and change terms: clauses stored with the record
• Line items and budgets: track values by scope
• Attachments and notes: keep supporting files together

These features support the contract management process across the entire contract lifecycle. They also improve obligation management because terms stay visible. That helps teams review risk and compliance before payments go out.

Where a contract repository pays off fastest

A contract repository pays off when contract volume and change increase. You spend less time searching for terms, attachments, and approved versions. That keeps reviews moving during payments, change orders, and monthly reporting.

Here are the moments where structured contract storage saves the most time:

• Vendor agreements and supplier contracts: Keep insurance, deliverables, and payment clauses attached to the signed agreement, so reviews don’t stall when documents scatter across drives.
• Multi-scope contracts with many line items: Track line items by phase, trade, or budget, so cost control stays accurate when one contract spans many work packages.
• Separable portions and contract sections: Mirror the contract breakdown in sections, so scope and terms stay clear during change events and progress claims.
• Payments, certificates, and supporting documents: Link payments to the correct contract record, then generate payment documentation from approved payments for audit-ready files.

These documents support common payment and audit workflows:

• Payment certificate: formal certification output
• Payment schedule: supporting payment documentation
• Payment recommendation: review-ready payment record

A structured setup also reduces rework during disputes and closeout. It keeps the record consistent for project controls and finance. That helps contract managers stay ahead of approvals and reporting.